It’s essential that your vital documents are easily available to potential investors when they conduct due diligence, whether you’re conducting an M&A or closing a strategic partnership, or seeking to raise funds for your startup. A virtual data room enables you to accomplish this while reducing the possibility that sensitive information could end up in the wrong hands.

When you are setting up your VDR, there are a few steps you should follow to ensure that it is as efficient as is possible.

Make sure that the information contained within the VDR relevant. Inclusion of irrelevant information can distract potential investors https://thatvdr.com/how-to-set-up-a-virtual-data-room-without-problems/ and cause delays, or even kill the deal. To avoid this, you should create an index that lists all documents contained in the VDR and maintain it throughout the process. This will ensure that the most accurate information is always available to investors who are interested and ensure that any discrepancies are properly accounted for.

The organization of the VDR subfolders and folders in a logical way to make it easier for users to find and comprehend what they’re seeing. This will help to prevent confusion during the due diligence process and will also increase satisfaction of users and productivity.

Create an additional layer of security by insisting on two-factor authentication for access to the VDR. This will not only shield against data leaks by hackers, but also deter them from taking advantage of security holes and exploiting weaknesses in the security infrastructure. You can also add an additional layer of security by implementing a stealth mode, which conceals users’ activities, and grants them access to the VDR without being detected.